Executive Assistant (Full-Time, Hybrid) — Mercer Island, WA

A premier private investment firm investing in private companies via the search fund model is hiring an Executive Assistant. The family of investing and operating entities has a multi-decade track record of scaling businesses and supporting distinctive entrepreneurs.

The Opportunity
Join us as a full-time, permanent Executive Assistant supporting senior members of our leadership team. You’ll own complex calendars and travel, assist with coordinating recruiting logistics and events, and help keep office operations running smoothly. Ideal for a tech-savvy, proactive EA who thrives in a fast-moving, high-discretion environment. In addition, you will also temporarily support our Managing Directors and Partner while our present Executive Assistant is out on leave.

What You’ll Do

• Own executive scheduling (Outlook, Calendly): schedule to business priorities, anticipate conflicts, build agendas, and prepare materials.
• Manage executive travel end-to-end: book domestic and international airfare, ground transportation, hotel accommodations, and traveler information in accordance with business needs and executive preferences.
• Manage executive budgets and expenses, including month-end expense reconciliation and ensure timely, accurate submissions.
• Serve as a trusted point of contact for inbound requests; triage, route, and follow through with excellent judgment and confidentiality.
• Coordinate recruiting initiatives: help drive planning process and maintain up-to-date project status tracking.
• Orchestrate firm events including board meetings, recruiting events, and internal meetings/offsites.
• Keep the office humming in partnership with other EAs: reception/visitor greeting, mail & packages, supply management, and vendor coordination.
• Maintain the firm’s rhythm of business by partnering with internal stakeholders to drive cadences, deadlines, and cross-team collaboration.
• Support onboarding for new hires and summer associates; administer tools and programs.
• Manage Mariners season tickets and coordinate appropriate gifts.
• Own special projects and other duties as needed.

What You’ll Bring

• 2+ years as an Executive Assistant or similar role in a fast-paced environment (tech and/or investing preferred) supporting senior leaders.
• Bachelor’s degree strongly preferred (or equivalent experience).
• Tooling proficiency: Google Workspace and Microsoft Office (Excel, Outlook, PowerPoint); calendaring tools (Outlook/Calendly). Confidence with leveraging AI platforms, CRM familiarity is a plus.
• Operational excellence: meticulous attention to detail, follow-through, and the ability to drive projects with minimal instruction.
• Sound judgment & discretion with confidential information; strong written and verbal communication.
• Comfortable managing up; collaborative, low-ego, and flexible on tasks big and small.

Location & Schedule

• Hybrid: 4 days/week on-site in our Mercer Island office; remote on Fridays.
• Reliable transportation/personal vehicle for local needs.
• Able to pass a comprehensive background check.

Compensation

• Base salary: $80,000–$85,000 annually, based on experience and skills.
• Excellent benefits: Medical/dental/vision covered at 100%, 401(k) with employer matching, flexible PTO, paid holidays.